The routine of a project team, especially the manager's, is well-run and involves a considerable amount of information and process control. Due to this, manual management can increase the index of errors, the necessity of rework, generate delays, losses of information, among other problems that undermine the result. This is where the importance of a management system for project management comes in.
Do you know what the benefits of investing in a tool like this are? In today's article, Zoe Talent Solutions have listed 5 of the key advantages. Keep track to find out what they are!
1. Increases Control Over Information
One of the great advantages of using a system for managing projects is the possibility of centralizing all the indispensable information in just one database. In this way, one has the assurance that no element is being neglected in the analyzes and monitoring.
2. Decreases Noise in Communication
With the centralization of information, communication between stakeholders improves, this also positively influences the division of tasks for people. Thus, the whole team will have full access to issues such as timetable, resources available, costs x budget and priorities in a given period.
3. Keeps the Team Updated
One of the factors that help keep employees motivated is the ability to visualize the progress being made through the activities performed. In this sense, a management system for project management can offer this vision regarding the status of the steps, in addition to the feedbacks that are made available.
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4. Help with Monitoring Tasks
A crucial point for the success of a project is the assurance that the tasks are being performed by the right people, within the estimated timeframe, using the resources allocated to it. What helps to be sure of is the ability to track both the evolution of the activities and the performance of the teams.
In addition, when the team has a considerable size, this management becomes complex, leaving the assignment of workflows and follow-up more complicated for the manager.
In both situations, the system helps to monitor whether deadlines are being met, who has delayed a process and where the budget is at the limit, ie, the manager can form a picture that helps identify strengths and weaknesses and develop new one's strategies (more effective).
5. Increases Accuracy of Tracking Results
Tracking project results are as important as monitoring the progress of tasks. In this case, the software allows to visualize the performance achieved in the period, allowing to evaluate the consistency throughout all the steps.
With this facility, the analyzes become more accurate and time is saved (which would be used to collect all the data and group them to produce the necessary evaluations), which can be used to carry out other activities, which add more value to the result.
As we have seen, a management system for project management can be implemented in a flexible way and offer several benefits. Although some managers still see the investment as an expense, it is safe to say that (with the advantages obtained) the cost-benefit ratio is highly satisfactory, since it improves the execution of the processes, increases productivity and allows to achieve improved results.
Check out this infographic for more information:
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