An Employer’s Hassle and an
Employee’s Hustle
Knock!
Knock!
Who’s
there?
Van.
Van
who?
Van am
I going to get my expense reimbursed?
What
pains more - these knock-knock jokes or the reality behind it all? Sorry, I
understand. It was a rhetorical question.
Expense reimbursement is
one of the biggest hassles for a lot of companies. But let’s take a look at it
from the beginning.
What is Expense Reimbursement?
When an employee works in a company where they are required to travel on a regular
basis to meet potential leads and clients, their entire expense is borne by the
company. Companies have their own ways of dealing with these expenses.
Most
companies who haven’t made their way towards digitization or mobility usually
expect employees to make the initial spend from their own pockets. They’d then
pay the money back when provided with proof of expenditure via bills. This process of getting back the money spent is called expense reimbursement.
Expense Reimbursement Hustle
A phase
that every employee who works in a conventional company has to go through from
the time they request for a reimbursement till they get reimbursed where they have
to ask, plead and in certain cases, beg to get their money back.
They have to
go through an extensive task list that comprises of multiple visits to their
approving authorities, practice sessions within the closet and in their head
for a ‘how to’ on the way they’d be presenting their problem in front of their
approval authorities, only to be met with sarcastic comments on the expenses
made and more proof to be submitted along with added doubt and scrutiny on the
way. Employees need to hustle every day to get their own money back.
This is
why a lot of smart companies have now implemented Smart Expense Management App.
Also Read: Free Employee Time Tracking Tools For Time & Expense Management
A
phase, unknown to employees that the accounts section and approval authorities
go through wherein they need to keep verifying so many employee expenses
requests, receipts and cross-check them accordingly.
They keep running after
misplaced receipts or pending expense receipts and file them all to crosscheck
with the company policies to see if they have been violated or not or if they
are within the limits or not and then on top of that make a record of all these
expenses for auditing purposes in order to make a clear record that would not
vary anywhere in any circumstances.
Hence, for employers, expense reimbursement
without a technological intervention has been, is and will be a hassle.
What is Smart Expense Management App?
Spreadsheets
are okay. But they aren’t smart enough. They don’t point out errors nor do they
notify you about anything i.e. mainly because they aren’t interactive. They
were created at a time when computers were taking shape and gaining reliance.
But apart from saving large chunks of data and paperwork, they do not help
much.
Smart
Expense Management is where your system not only arranges everything according
to your needs and priorities but also gives them all back to you with one call.
Also, with the advent of smartphones, all your work can be done from any place
at any given time.
This means that the employee simply needs to click a pic of
any bill, add daily expenses and send it to their authorities to approval. The
approver gets notified, checks it out and approves the expense directly. Policy
engine takes care of all the company policies automatically, validating
expenses accordingly. This transparent system not only helps build trust but
also helps audit quickly and the employee gets reimbursed in a day’s time.
There
are different versions of this but they are almost adjacent to the
above-discussed flow.
So,
when your life can be much easier then why choose the hard way? Check
out a great Expense Management System for Enterprises, Xpensys.
It’s absolutely
free!!!
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