Effective Team Meetings: 7 Best Group Meeting Scheduler Tools & Apps to Try

HR professionals are overworked. They are often responsible for recruiting and onboarding new employees, as well as processing mountains of paperwork connected to payroll and pensions, safeguarding employees' mental health, and designing a suitable offboarding strategy for layoffs. To build a game-plan, track progress, collect feedback, correct courses as needed, and meet deadlines, all of this juggling necessitates a large number of meetings.

While the majority of individuals despite wasting time in meetings, some are unavoidable. Meeting scheduling tools, on the other hand, can save time by eliminating the back and forth between people trying to work out the optimal day and time. You can make one portion of your job less onerous by using a simple online meeting scheduling tool rather than a group email. And to spare you time on research, we've compiled a list of the top meeting scheduling software here.

Here are a few well-known group meeting schedulers you must know.

1. Doodle

Doodle is a web-based scheduling service that allows users to tick boxes to indicate when they're available to meet on a specific day or days. You may choose from a variety of dates and times using Doodle, then poll your team to determine what works best for them.

You may also make a public Doodle URL where people can view your availability and request a meeting with you.

A basic account is free, but Premium Doodle is intended toward professionals and businesses and is ad-free. Automatic reminders, calendar integration, and end-to-end encryption are just a few of the extra options available.

For iOS and Android, there is also a free Doodle app.

2. Calendly

Calendly is a good option if you get a lot of meeting requests from people outside your organization.

Calendly's user-friendly interface makes it simple to set meeting time preferences and share your personal page with others so they may choose an accessible time through calendar invite.

What sets this solution apart is that it can simply interface with services your team already uses, such as Infusionsoft, MailChimp, Gmail, Salesforce, Zapier, and even Slack.

Calendly is free to use if you have a Google account, but there is a premium version that includes better support, customized notifications, a wider range of event types and lengths, and automated reminders.

3. GReminders

If you want to get your group meetings at the perfect time then you must start with GReminders. The GReminders app schedules your daily meetings at the appropriate time, date and day. The app sends you notifications from time to time about your appointment which keeps you away from forgetting. It works with any existing calendar you have on your android or iPhone or laptop. You can work while it keeps on govind your updates in the background. 

It allows people to get direct appointments with you through this app. It works with Zoom, Google Meet, etc. 

4. Genee

Genee is a mobile meeting scheduler's dream, working with Gmail, iCloud, and Office 365.

Simply CC Genee's email address on your email, specify a specified time frame, and other event specifics (such as time or location), and Genee will email all participants and recommend time alternatives depending on your availability and preferences.

Genee puts the event to your calendar and sends you an email with the confirmed details once a time has been agreed upon. You can also send Genee text messages, tweets, or use the iPhone app to schedule communications. It's almost as if it's a miracle.

This program now eliminates all of the back-and-forth associated with scheduling a meeting.

5. Pick A meeting

Pick A Meeting takes information from all of your calendars and calculates when everyone has time to meet instead of shooting an email out to everyone with a bunch of random times in the hopes that one works out. (Of course, this assumes that everyone's calendar is current.)

Pick A Meeting is useful because it allows you to compare your availability with that of other participants, regardless of email domain, and it allows you to arrange meetings from your phone.

Pick arranges the meeting and sends out email reminders to attendees once you've chosen a time.

6. Hubspot meetings

HubSpot Meetings is a free application that allows you to schedule meetings without sending emails back and forth. If you work in sales, customer service, entrepreneurship, or any other industry that demands a lot of meetings, it can help you save a lot of time each week so you can focus on more important tasks.

It interacts with Google Calendar, Office 365, and HubSpot CRM, so your availability is always up to date.

You may also send group meeting links to allow people to schedule time with multiple persons in your company. Prospects can then schedule a meeting with the sales rep whose availability best fits their calendar. You can also put meeting links on your website if you upgrade your account. Because of the integrated integrations and combined capabilities, Meetings is even more useful if you're using HubSpot CRM or other HubSpot Sales solutions.

7. Grapple

Grapple Meetings is a relatively new meeting scheduling tool. Grapple, a former IMPACT client, has created an app that allows you to choose from a variety of meeting times and create a poll page so users can vote on which choice works best for them.

Viewers may see what other members chose, making it easier to rearrange meetings so that more people can attend.

You may obtain access to Grapple's collaboration tools as well as the in-built meeting scheduler by signing up for a free account here.


It doesn't have to be difficult to organize a meeting. Everyone could benefit from certain tools to make it easy to establish a meeting time that works for everyone, send out invitations, and follow up messages. 

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